Job Description Summary:
A Warehouse Coordinator is responsible for the daily flow of clinical supplies between the pharmacy and nursing departments. Functions to support the pharmacy and nursing departments by working with the Technicians and clinicians to ensure that all patients/customers receive timely, accurate deliveries of supplies and medication as directed. Responsible for inventory sourcing, purchasing, and maintaining products. Maintains the inventory in compliance with legal standards and Purpose & Steadfast Solutions policies and procedures.
Job Responsibilities:
- Directs patient contact to ascertain supply needs as designated by the clinician and establish relationship with client. Communicates information to appropriate personnel and document accordingly.
- Picks and packages all patient supplies to ensure a zero defect in all shipments. Coordinates deliveries with all involved parties, including nursing, pharmacy, couriers and patients. Tracks all orders, deliveries, and exceptions, and reconciles issues with the appropriate department. Communicates with Nurse and Pharmacist to ensure availability of patient supplies and confirms deliveries. Delivers drugs and supplies for inventory, following correct purchasing procedures.
- Purchases all supplies for inventory, following correct purchasing procedures and tracks all levels in the assigned online system. Inspects and receives all deliveries, reporting any damaged items to pharmacy and follows protocol for any compromised medication packaging.
- Sources cost effective products as directed by the clinicians and Purpose & Steadfast Solutions product contracts. Minimizes the cost of freight of product ordered and shipped to the pharmacy. Knowledgeable of products and their usage.
- Maintains accurate inventory. Accountable for discrepancies. Participates in physical inventory. Implements “inventory control” and establishes minimum order quantity amounts. Responsible for the input of all drugs, lot numbers, supplies, and expiration dates into the inventory tracking system. Ensure expired or recalled items are removed from circulation and are returned to suppliers when applicable. Ensures proper rotation and maintenance of inventory. Appropriately handle disposal of medical and pharmacy waste through stericycle process.
- Observes legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary Purpose & Steadfast Solutions information.
- Maintains a clean, safe, and organized work environment at all times.
- Assists with training and orientation of new staff.
- Participates in the process for assessing, managing, and reporting medication-related incidents and equipment error and/or failures. Accurately completes quality assurance report forms and forwards them to the general manager.
- Participates in on-call responsibilities if required.
- Accepts other responsibilities and duties that may be assigned by the General Manager.
Basic Education and/or Experience Requirements
- High School diploma or equivalent.
Basic Qualifications & Interests
- Maintains a current, valid driver’s license and liability insurance in the state of employment.
- Experience communicating both verbally on phone, one-on-one and in writing emails, letters, reports, to various audiences work group, team, company management, external vendors.
- Basic level PC skills (for example: start up and shut down computer, use mouse to point and click, start and close programs, switch between programs, save files, print documents, access information on-line, etc).
- Basic email skills, internet explorer (sending, receiving, and organizing communications).
Preferred Qualifications & Interests
- Prior experience working in a warehouse or delivery setting.
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